Do you know about your IA's - Inborn Assets ?

IA’s are the inborn assets of an individual. Everybody is blessed with some qualities by the grace of the god. Every individual have some IA’s.. IA’s is the acronym of Inborn assets. We often see in any child , there are some qualities which we praise in his childhood. But the question is- How many people utilize their IA’s in their career. I know one person who is very good in literature but his parents forced him to join engineering and today he is an engineer but not satisfied with this current assignment whenever he got the chance of playing with the words, he never missed the opportunities. He is today a very famous columnist in a leading newspaper along with his job in a company. My means to illustrate the example is – don’t suppress your IA’s , explore them. I also believe that an individual has some circumstances where he was not able to utilize their assets but atleast, he has to try to not killed them entirely. Whatever you are doing , doesn’t matter, and if it is as per your interest and accord, you are really blessed but if you are not doing as per your accord but you have to do it for many reason, don’t worry, try to put you legs into your favorite area. Whenever you have got a chance and possibility to show case your talent , do it and explore your wings. Nobody knows when your luck can take a sheer veer. These inborn assets are very helpful to anybody to cherish their life. Know your assets and make your life more easier and enjoy life in every way. Take the best from the life and be assure, life is ready to give you the best. This is an old saying that if you decide to achieve something and you are determined to do it, whole the nature make a conspiracy against you to fulfill your requirements. This is how, most of the great people succeeded in their life. The only thing they have done in their life is – they did take the risk in every step and nature and God always helped them in every small step. So, go ahead and there are many milestones are waiting for you here and there.

Thanks for reading , I will be back………………………….Till then , enjoy this beautiful itinerary of life...........

Respect your email Inbox......

Email is an efficient communication tool. But managing the email inbox be challenging at times. Followings are the lists of four email management tips to help you reduce inbox congestion and frustration:
A. Take immediate action when you receive an email. Whenever you open an email, resolve to take one of the following four actions:
1. Delete/Archive: If the email requires no action, then either delete it or archive it
2. Reply: If you can quickly respond to the email, do it so you can delete or archive the
email.
3. Forward: If there's a more appropriate person to respond to the email, forward it on to 
them.
b) If you're returning to your inbox after a few days away, try sorting your inbox by sender to identify chains of emails from the same people and to respond to the most current email in each chain.
C) . Respect other people's inboxes.
●Don't CC people unnecessarily.
●Don’t reply to all if the reply is only relevant to one or two of the people on the email. 
●Make it easy for recipients to act on your emails by using subject lines that are descriptive and specific like "FYI:," "Reminder:", "Urgent:" and "Action Needed:" to help recipients quickly understand if action is needed and if so, how quickly.
●If you know that a coworker is out of town, don't send them email. Instead, save those emails as drafts and set a reminder to send them once the person returns.
D) . Organize your inbox.
●Set up rules in Outlook so that emails that you get regularly from a particular sender (such as newsletters and alerts) are automatically routed to a particular folder .Set up multiple folders to help sort and archive the emails you want to keep.
● Set your email program to check for new messages once every half-hour (or whatever time interval works for you). Email can be interruptive, so give yourself time to focus on other tasks.
● Keep your anti-virus and anti-spyware software up to date to avoid becoming part of a botnet
E) Actively manage your email newsletter subscriptions.
●Ensure that your newsletters are delivered to you by adding the "from" address to your address book or safe sender list.
Thanks for doing your part to help make email work better for everyone.
Keep reading .............

History of E-mail ?

E-mail or Electronic mail is the necessity of today’s world.  Can you imagine a corporate life without email ?  E-mail makes life our life easy and fast.

But how many of us know the history of Email.

Email or Electronic mail change the entire system of written communication throughout the world and Today, there are billion of Billions email sent and received in the world.
Today, you can send the email in fraction of second from one part of world to another part.

Thanks to Mr. Ray Tomlinson , An Engineer of USA 1971 able to sent the first email to his local network and he was the first person who introduced the sign @ with the email denoting the computer name after the @ sign. 

Now hold your breath - The first email was sent between two terminals which was kept aside and ARPANET network was used to communicate between these two computers and the first email message was sent to another was " QWERTYUIOP" and This email facilities was limited till 1988.

The big change occurred in the field of Email when Steve Dorner written the first email client as Eudora and now , the rest is history.

So , waiting for another email in your inbox. 

Motivation is not enough to drive the quality culture of work ……..

People are the best assets of any organization and when these living assets attach themselves with the company’s goals , there is a definite chance that company will grow in many folds.

People are getting motivated by many means but motivation has its limitations. Any organization who are really keen to retain the best talent in their organization, they have to develop a culture of Inspiration.

When you tell to any employee that you are paying for your job , it force him/her to do only a job but when you say to your employee that you are paying for a job which is actually a contribution of yourself towards society then he /she gets inspired.

I don’t say that we are making a good product rather I say to my team members that We are making a world class product and when we see this product anywhere we have to be proud that we made this product.

This drives the quality culture in company and everybody from top to bottom starts their work in a different approach.
My mantra is :
1) Employees are the best assets of any company , retain them.
2) Inspired them to get  their job.
3) Set your own example being a leader and guide them.

Where is the scope of Continual Improvement ?

Whatever you are doing, there is always a scope of improvement.

Like if you are an office goers and handling some projects or duties in your office then you can think about Business process standardisation.

Business process standardization and simplification reduce the cost of operation as well as the efficiency of the employee. It is necessary in today’s competitive world to make the business process at par with the industry standard and to make it so simple and friendly to process it faster and faster. There are ten golden rules which need to be checked in any business process to make it smooth.

1-Bureaucracy elimination-Reducing the unnecessary paper works, Authorization etc.

This is the area where you can look for the improvements in unnecessary paper work or authorisation needed to perform any work or activities which actually not having any sense but it delays the work.  There are several incidents in any company or organisation where paper work is a necessity due to the system from a long time.   These can be eliminated and it will save time and speed up the work

2-Duplication elimination - Reducing the repeating exercise which does not add any value. 

Many times in an organisation , there is a practise of cross checking of things for a similar jobs which increase the lead time of a work.  These activities can be easily identified and can be eliminated from the system.

3-Simplification -Simplifying the process and avoid the complexity of the process. 

There are some processes which are very complex and work goes one table to another table or one stage to another stage which decrease the productive time.  These processes can be taken as a project to simplify them.

4-Process cycle time reduction-Reducing the cycle time of an activity. 

If any activity take more time then it can be taken as an improvement point to reduce its turn around time ( TAT).   First, in this type of improvement the cycle time of completion of any activity to be noted down and then improvements can done after applying some changes.  The reduced time is the fruit of these type of improvement. 

The best example of Simplification and process cycle time reduction is Installation of ATM machine by Banks.  Now, you can imagine – How this improvement made a significant impact in the working of Banks as well as to the customers.

5-Error proofing -To make it pokayoke and fool proof. 

There are some processed which requires fool proofing.  The example of this type of improvement is biometric attendance system which eliminates the wrong / superficies card punching.

6-Upgrading - Simple language Understandable by all.

There are some processes laid down in the companies which are either old fashioned or not upto the mark needs up gradation which can be developed in such a manner that every user can understand them.

7-Standardization -Standardization of a process.

This is the area where many companies are struggling. Standardisation of the process is the requirement of today’s world.  Customised solutions can work for a little time, but , in longer run, every company requires standardisation of the processes.  The main advantage of the standardisation of the processes or activities is – it reduces the individualistic dependency.

8-Supplier partnership - Best input gives the best output.

 In any organisation’s success, the supplier beneficial supplier relationship plays a vital role.  Supplier includes internal customers as well as external.  There are some projects can be taken which make the supplier partnership more strong in the benefit of the organisation.

9-Big picture improvement -Drastically changing the process. To

    select a   different route.

This type of projects are comes from out of box thinking.  These improvements projects are needed in company for changing an old practise into new one.  But the execution of these types of improvements is critical.

10-Automation / Mechanism -Automation of manual work

      through computerization
Automation is the demand of this modern era.  There are many activities can be automated through machines / computers to eliminate the human interface. 

You can choose any project of continual improvement from above category and excel in your professional life. 

SMART Objectives- A Brief

SMART Goals :  Goal setting plays an important role in anybody’s life because this gives you the direction to move forward. 

OK ! Goals should be set but how Goals can be set.

Answer is : Goal whether it is professional , personal , spiritual , it should be SMART...... 

S- Specific

M-Measurable

A-Achievable / Assignable

R- Realstic

T-Time bound

Generally there are four types of goals : Professional Goals, Personal Goals , Economic Goals and Spiritual Goals.  All these goals should be follow the SMART Rules of Goals.

Can you elaborate the SMART Goals ?  Yes.  Now we will understand the SMART Parameters one by one.

S-Specific :

The criterion stresses the need for a specific goal rather than a more general one. This means the goal is clear and unambiguous; without vagaries and platitudes. To make goals specific, they must tell a team exactly what is expected, why is it important, who’s involved, where is it going to happen and which attributes are important.

A specific goal will usually answer the five "W" questions:

-What: What do I want to accomplish?

-Why: Specific reasons, purpose or benefits of accomplishing the goal.

-Who: Who is involved?

-Where: Identify a location.

-Which: Identify requirements and constraints.

  

M-Measurable :

The second criterion stresses the need for concrete criteria for measuring progress toward the attainment of the goal. The thought behind this is that if a goal is not measurable, it is not possible to know whether a team is making progress toward successful completion. Measuring progress is supposed to help a team stay on track, reach its target dates, and experience the exhilaration of achievement that spurs it on to continued effort required to reach the ultimate goal.

A measurable goal will usually answer questions such as:

·         How much?

·         How many?

·         How will I know when it is accomplished?

·         Indicators should be quantifiable

     A-   Achievable/ Assignable :

·         The third criterion stresses the importance of goals that are realistic and attainable. While an attainable goal may stretch a team in order to achieve it, the goal is not extreme. That is, the goals are neither out of reach nor below standard performance, as these may be considered meaningless. When you identify goals that are most important to you, you begin to figure out ways you can make them come true. You develop the attitudes, abilities, skills, and financial capacity to reach them. The theory states that an attainable goal may cause goal-setters to identify previously overlooked opportunities to bring themselves closer to the achievement of their goals.

An Achievable goal will usually answer the question:

·         How: How can the goal be accomplished?

 R-Realstic :

The fourth criterion stresses the importance of choosing goals that matter. Many times you will need support to accomplish a goal: resources, a champion voice, someone to knock down obstacles. Goals that are relevant to your boss, your team, your organization will receive that needed support.

Relevant goals (when met) drive the team, department, and organization forward. A goal that supports or is in alignment with other goals would be considered a relevant goal.

A relevant goal can answer yes to these questions:

·         Does this seem worthwhile?

·         Is this the right time?

·         Does this match our other efforts/needs?

·         Are you the right person?

·         Is it applicable in current socio- economic- technical environment?

     T-Time Bound :

The fifth criterion stresses the importance of grounding goals within a time frame, giving them a target date. A commitment to a deadline helps a team focus their efforts on completion of the goal on or before the due date. This part of the SMART goal criteria is intended to prevent goals from being overtaken by the day-to-day crises that invariably arise in an organization. A time-bound goal is intended to establish a sense of urgency.

A time-bound goal will usually answer the question:

·         When?

·         What can I do six months from now?

·         What can I do six weeks from now?

·         What can I do today?

Some Examples of SMART Objectives :

Personal SMART Objectives

-          I will buy my house in July ,2015.

-          I will complete my MBA- Marketing by Sept,2015.

These two objectives are SMART. 

Professional SMART Objectives

-          Increase the production of Metal Slitters by 20 % from previous Financial Year to Current Year. 

Some Amazing Thoughts ( A Collection)

Here are some amazing thoughts :

1. " Watch your thoughts, they become words.  Watch your words, they become actions.  Watch your actions, they become habits.  Watch your habits, they become character.  Watch your character, it becomes your destiny. " - Unknown

2." Success is important, but satisfaction is more important because Success if other valuation for you but satisfaction is our valuation for us."

3." If the number of people who share your pain and grief is more than the people are are celebrating your success, this is the achievement of life and vice versa." 

Mantra ( Talisman) for success in Career

Career and Job are two different things.  We do job to earn money for our livelihood and Career is a path where we put our efforts to make ourselves worthful  in a particular domain so that after some experience and skills we can make the best out of it in terms of money , status etc.

Grow your own gnome

What is PDCA and RCA and how we will make the best out of it ?

Life is full of opportunities and we have very limited time given by the GOD.  So, How we will convert our dreams into reality in this limited time ?  Answer is – RCA and PDCA.

Whatever we have dreamt about , convert this into PDCA. 

PDCA is the abbreviations for Plan-Do-Check – Act.  Whatever we want to achieve in our life – in short run or long run , convert this into Plan, then Do your action as per  your plan and defined a frequency to review your plan weekly , monthly , quarterly or yearly.  If this goes as per plan , then good enough and this is not as per your plan , take the necessary action and act on it and then follow the similar path of PDCA.  This will help you personally as well as professionally.

Then what is the role of RCA  in this PDCA ?  RCA stands for Root cause analysis.  If you planned something , and when you reviewed it in the Check stage and you find that your action are not as per your plan then there is an immediate need of this Tool termed as RCA ( Root  Cause Analysis).

Root cause analysis is a technique by which you can get the root cause of a problem and once the problem identify , then you can easily solve the problem.    This can be done through WHY WHY ?  For any problem which occurs , ask five times why  ?  and then you will reach to its root cause of the problem.  Then you can address the problem.

So My Suggestion is – Follow PDCA and RCA in your life. 

What is effective management and Manager ?

What is effective management and Manager ?

I believe and concise , management , in my terms as follows :

Effective management is the perfect alignment of all Ms – Marketing , Man , Machine , Methods, Materials & Money in a clear cut direction. 

How can it be done ?  Answer is Through – POLC (Planning , Organising , Leadership and Controlling).

Question is – Every entrepreneur or good manager follows POLC , then why they get failed ?

Answer is :  Most of the entrepreneur/Manager does not give the weightage to this essential POLC.  According to me , the weightage should be given to Planning as 40%, Organisaing – 30% , Leadership : 20% and Controlling : 10%. 

But in most of cases this becomes reverse and management / manager collapse to get the desired results. 

So, follow POLC with 40% -30%-20%-10% formula. 

Five essential arrows in your quiver to be a good professional ........

1.       Be smart Worker , not hard worker.  SMART work is today’s mantra.  Hardwork always pays is old mantra in corporate jungle.  Whatever you are doing , do it smartly keeping few things in mind- What to do? When to do?

2.       Time Management : You have officially 8 Hours to work.  How well you utilise with this time, this is your art of time management.  If you able to manage your time well, you will have a plenty of time to do your work and never feel the stress of pending work. 

3.       Good Communication & Good Repo with Boss : Good communication or to the point communication makes you an effective and target oriented employee.  If you are able to make a place for yourself in the good books of your boss, it always paves a good path to your career enhancement. Be open with your boss for your work.

4.       Knowledge enhancement : Your knowledge towards your work domain is the only way which keeps you sustain in your professional arena.  How much knowledge you have is directly proportional to your success in your career itinerary?  If you get a chance to widen your knowledge, go for it.  It is always better to have many arrows in your quiver.

5.       Multi-skill – In this changing scenario / competitive world- Keep abreast yourself with multi-skill. Multi-skilling always helps you at the time of crunch situation in the corporate and when there is a need of short-listing to fire, these people importance emerges and their multi skilling ability keeps them apart and makes them important. Multi skilling does not mean that you have the knowledge of every domain of your company, it means- you can handle different assignment together. 

What are the essential tools you must have to get success in your professional life?

I always wondered to see that many people in the corporate world are so successful and some which are very talented but not have the enough cups in their table.

According to my experience in the corporate world for last 12~14 years, I feel following points are to be kept in mind to get success in your professional life.

-          Smart work- Now the days gone when hard work is the only way to get success in your professional life.  Smart work is today’s requirement.

-          Spread your legs – Keep your eyes and ear open.  Be multitasking because multitasking is the perfect mantra to sustain in this changing and demanding corporate environment.  

-          If you have problem, do proper analysis and homework, keep solutions handy before communicating it to your boss.

-          Learn each and every day.

-          Develop the faith of your boss in yourself.

-          Don’t overreact to any situation before going to its deep.

-          Don’t show that you are getting frustrated to your job or you are losing your interest.

if     If there is a scope of buttering to your boss, do it in a smart way.

If ,any  how,  above solution does not work for you , always remember, it is entirely your choice to stay within job or not.