Tips for conducting an effective corporate meeting…………..

Conducting a corporate meeting is always a tough task but if some basic principle will be followed, this can be an effective meeting otherwise there can be a chaos and non-effectiveness of meeting occurs.

If you are going to conduct a meeting, then following tips can helps you –

• Send an agenda , venue and time  for the meeting well in advance i.e. before 24 hours
• Related data to be prepared and share the same to all concerned.
• Arrange all the required equipments in the meeting hall well in advance and check them all for their functioning.
• Reach at venue before the scheduled time at least 5 minutes earlier.
• Keep a pen and notepad with you during the meeting.
• Keep your phone in silent mode or switched off during the meeting.
• Stay on topic and be brief and concise.
• During a meeting, it is generally assumed that if you are silent on any topic, it means you are agreeing with this point. So, if you have any doubt, raise your voice.
• Stick with the timing of meeting.
• Challenge ideas not an individual.
• Try to avoid any interruption during the meeting.   
• Avoid any type of side conversations or comments during the meeting.
• Allow and encourage the maximum participation in the meeting.
• Someone keeps noting the key point and outcome of the meeting.
• Follow-up email should be send within 24 hours with the participants. 

I hope this will guide you a little bit in organizing an effective meeting in your office.